3 Tools Your Business Should Be Using for Communications

Communicating is a fundamental aspect of any business. It usually takes place between several groups of people, whether that be between departments, businesses and customers or businesses and partners. For this reason, it is imperative that communications are as seamless as possible. A failure to do so could result in a series of miscommunications, missing out on opportunities with prospects, and in some cases, lost business.

To prevent this from happening, there are several tools that have been created for your benefit. If you aren’t already using some, this article hopes to suggest three tools that your business should be using for communications.

File Sharing

Once upon a time if you wanted to share a large number of files, you had to send them one by one, exhausting your MB and also wasting time. However, thanks to communication tools such as DropBox and Google Drive, you can share multiple files at once. This is convenient for several reasons which include saving time, sharing files in a more organized manner, and avoiding missing files. File sharing is also ideal as if you want to add or update a file, it can be updated on the shared person’s computer immediately, again saving you a great deal of time. This is perfect for both file sharing with people within your team as well as outsiders.

Customer Relationship Management

If your business happens to be one that’s both active and busy, then you probably send tons of emails on a daily basis. Keeping up with all of these emails, the different people you’re corresponding with, and valuable information being exchanged is critical. This is where CRM systems come into play as ones such as Salesforce and ZoHo help you organize your responses between clients. CRM systems are great for helping you interact with existing clients and prospects, keep tabs on sales, marketing, as well as customer support. Additionally, if you want to keep in touch with international clients or prospects, you should consider Viber international calling cards as an affordable alternative as you can call any landline or mobile globally and all you need to do is download the app.

Social Media

In case you haven’t already jumped on board, here’s a reminder of how excellent social media can be as a communication tool. For starters, it is a free tool that can help your business increase its customer base and generate more revenue. Tips for using social media as a business include avoiding syndicated messages, sharing your expertise, providing value, and asking conversation-starting questions. Doing these things should increase your chances of interaction as well as help you generate organic growth on your various platforms. Don’t forget to consider doing paid ads to help your visibility as social media is very populated.

There are now so many ways that your business can communicate thanks to technology and innovation. Beyond the ones mentioned above, there are so many more out there that you can explore. The key should be to discover what works for you as a business and also to use solutions that fit into your budget.